OrganizedFlex: WagwEU (BE)

The WagwEU sets out the terms and conditions of employment that apply to employees of foreign employers based in the European Union, Norway, Iceland, Liechtenstein (EEA) or Switzerland working temporarily in the Netherlands. In addition, the WagwEU contains measures that improve enforcement in cross-border situations.

When does the WagwEU apply?
The WagwEU applies to secondment by foreign employers from other EEA countries or Switzerland who come to provide a service or temporarily employ staff in the Netherlands. There are three categories of secondment within the WagwEU:

1. Pure service provision: staff continue to work under their own management and supervision, e.g. outsourcing;
2. Secondment within multinational groups;
3. Temporary employment: the employees provided work under the direction and supervision of the service recipient (hirer).

Working with a self-employed person abroad also falls under pure service provision within the WagwEU.

Compulsory employment conditions
Foreign employers are obliged to grant certain minimum employment conditions (hard core) under labour law to staff coming to work temporarily in Belgium. If a foreign employer starts working in a sector in which a CAO (Intersectorale) that has been declared generally binding applies, the hard-core employment conditions from this CAO also apply. Seconded employees are entitled to the collective labour agreement provisions that have been declared generally binding and relate to:

a. the maximum working time and minimum rest periods;
b. the minimum number of holidays;
c. minimum wages for various items
d. conditions for the posting of workers;
e. health, safety and hygiene at work
f. protective measures relating to the terms and conditions of employment of children, young persons and workers during pregnancy or after childbirth
g. equal treatment of men and women, as well as other provisions on non-discrimination.

These working conditions are further elaborated and explained in each collective bargaining agreement.

If labour laws are not complied with, the Labour Inspectorate of the FPS Employment, Labour and Social Dialogue can impose a fine. If hard core provisions of the collective agreement are not complied with, social partners can file a claim.

Administrative obligations

Duty to report
Service providers (employers) and self-employed workers from the EEA and Switzerland coming to work temporarily in Belgium must pre-register with the online hotline for foreign workers to obtain a LIMOSA certificate.

Modalities upon arrival in Belgium
An EU citizen is obliged to report to the municipality of residence within 10 working days of arrival on Belgian territory. For third-country nationals, this reporting obligation applies within 3 days. If workers are staying in a hotel, pension, camping or youth hostel, the hotel will have to take care of the registration, as long as the stay is limited to 90 days. After notification, in both cases, they will receive a card (3ter) from the municipality.

Change of status from short stay to long stay
If the Belgian project has a (probable) duration of more than 90 days, the third-country national must apply for a change of status for long-term residence after reporting his arrival to the municipality. He does so by applying for a so-called A-Card.

The service recipient, often the contractor, hirer or client of the self-employed worker, must check whether a notification has been made by the service provider and whether it is correct. The controlling company must receive an automatic notification from the online portal (Posted Workers portal) if the notification has been made. If no notification or an incorrect notification has been made, the controlling company (service recipient) must report it online.

The electronic A-card gives the third-country national a temporary right to work and reside in Belgium.
The A-card must be renewed between the 40th and 30th day before its expiry date.

Employees
The obligation to have certain documents available at the workplace:

identification;
employment contracts;
pay slips;
working time statement;
A1 forms;
proof of payment of wages paid;

Extra for third-country nationals

For third-country nationals, they must meet all the conditions set out in the Van der Elst exemption.

These documents must be available in writing or electronically for up to five years after termination of employment. The documents must be available in Dutch, English, German or French.

Contact person
The obligation to designate a contact person in Belgium as the point of contact for the Belgium Labour Inspectorate.

Information obligation
The obligation to provide, at the request of the Labour Inspectorate, information that the Inspectorate needs to be able to supervise.

Hiring foreign ZZP'ers or freelancers

The WagwEU regulates the conditions of employment that apply to foreign ZZP'ers / Freelancers based in the European Union, Norway, Iceland, Liechtenstein (EEA) or Switzerland working temporarily in Belgium. In addition, the WagwEU contains measures that improve the enforcement of cross-border situations.

ZZP'er from one of the EEA countries
Does the ZZP'er have a passport from one of the EEA countries or Switzerland? Then the ZZP'er is free to come and work in Belgium. No residence permit is required.

Reporting obligation WagwEU
If the self-employed person from the EEA or Switzerland comes to work for you in Belgium temporarily, he must report to the online reporting desk for ZZP,ers to obtain LIMOSA declaration. This must be done before the work starts. As the client, you must check that proper reporting is done.

Self-employed outside one of the EEA countries
Is the self-employed person from a country outside the EEA or Switzerland? Then he must have a residence permit in an EU member state for self-employment. Without this residence permit, the self-employed person may not work for you in Belgium.

Modalities upon arrival in Belgium
An EU citizen is obliged to report to the municipality of residence within 10 working days of arrival on Belgian territory. For third-country nationals, this reporting obligation applies within 3 days. If workers are staying in a hotel, pension, camping or youth hostel, the hotel will have to take care of the registration, as long as the stay is limited to 90 days. After notification, in both cases, they will receive a card (3ter) from the municipality.

This arrival notification is particularly important for third-country nationals. If they fail to comply with these formalities, they are presumed to be staying in Belgium illegally. It is therefore very important for the Belgian principal to verify that the declaration of arrival has been made in order.

Change of status from short stay to long stay
If the Belgian project has a (probable) duration of more than 90 days, the third-country national must apply for a change of status for long-term residence after reporting his arrival to the municipality. He does so by applying for a so-called A-Card.

The electronic A-card gives the third-country national a temporary right to work and reside in Belgium.

The A-card must be renewed between the 40th and 30th day before its expiry date.

Enforcement by Labour Inspectorate FPS Employment, Labour and Social Dialogue.

Obligations of service providers and service recipients
The Labour Inspectorate checks whether service providers (employers) and service recipients (clients) comply with the WagwEU. The Labour Inspectorate has direct access to all reports. Social partners can also request data from the hotline when inspecting compliance with CLA provisions. Does an inspection reveal non-compliance with the duty to report and/or the duty to inspect? Then the reporting party (service provider) but also the inspection party (service recipient) can be fined.

Service providers can use any employee when performing services in another EU member state, including employees who are not nationals of an EU member state.

If you would like more information on the WagwEU for service providers (employers), please contact us.

OUR WORKING STYLE IS BASED ON SIMPLICITY, TRUST AND EFFICIENCY

Overzicht